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Needs Assessment Meeting with Stakeholders
NURS FPX 6416 Assessment 1 Implementing an EHR (electronic health record) system at Vila Health will enhance the clinical flow in the healthcare units. This is because EHR employs the patient’s data in treatment, and this enhances the healthcare professionals’ ability to arrive at clinical decisions. When EHR is incorporated into the HIS, the healthcare staff can use the information to work on individual patient data to improve the safety of patients as well as the wellness of the people.
Key Stakeholders
These are the stakeholder groups of the meeting: the hospital administration, the health care staff, the nurse informatics, and the laboratory technologist, among others in the information technology department. Of the stakeholder groups, five will be in the meeting. This means that the roles of hospital administration will be to make choices at the strategic management level by the distribution of scarce resources. The healthcare staff/laboratory technologists as end users will be incorporated into the planning process to actualize the envisioned changes by the system. The change project with the health information systems is spearheaded by Nurse informatics since they have the clinical practice and informatics knowledge. The IT staff should then be held responsible for the technical part of the NURS FPX 6416 Assessment 1 health information system to avoid cases of loss of data. Stakeholders will ensure that the healthcare environment implements the system and achieves the intended successful conclusion.
NURS FPX 6416 Assessment 1 Benefits and Challenges
The advantages include the enhancement of the clinical working process as well as patient health, wellness, and security in connection with EHR. If EHR is to be correctly applied, then there is a probability that clinical activities will eradicate a number of tasks. Integrating EHR with patient information will assist the healthcare staff in the formulation of care plans to cater to the patient’s needs. It also indicated that the clinical decision-support tools will help the healthcare staff when making decisions on patient care (Quinn et al., 2019). The use of EHR health information systems also minimizes human errors and thereby increases patient safety. For instance, the use of electronic reminders assists the healthcare staff in counseling people to take immunization services and enhances the comfort of patients. In the case of Pugh (2019), the authors reveal that vaccination compliance in people rose from 35% to 50% after the adoption of EHR.
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Some of the issues that organizations experience during EHR implementation include resistance from the staff, compatibility problems,, and security of data. Another challenge that may hinder change by healthcare professionals is realized through the change in clinical work requirements (Upadhyay & Hu, 2022). Sharing multiple systems within the health information system can be sometimes tricky because of the interoperability problem. Another format can be in practice, which creates difficulties in the integration of EHR into the system. The data security problem is the most bizarre in that the unauthorized use of data consequently results in data breaches. Consequently, patients’ satisfaction is impacted negatively in terms of health care (Basil et al ., 2022).
Current and Desired State
Current State Assessment
At the moment, Medical Center uses paper band charts and isolated computer systems to store and process patient information. The manual documentation results in data gaps involving patient data, as well as possible delays in acquiring them. The failure to provide appropriate treatments and engage in correct care practice results in the poor health status of clients. At the moment, the function of the organization can be somewhat restricted because of the absence of clinical decision support tools. Thus, according to Zapata et al. (2022), NURS FPX 6416 Assessment 1 health literacy would enhance the effectiveness of the successful aging intervention by facilitating a greater understanding of the interaction between patients and the healthcare system. The problem with the current system presents several risks, which are ethical and legal, since the data is manually entered. Lack of proper use of data security measures puts patient health information in a vulnerable position of being accessed by unauthorized individuals, thus leading to data breach incidents (Yeo & Banfield, 2022).
Desire Change
The desired state of the organizational information system at Medical Center is an integrated and secure EHR system. The best evidence-based practices include standardized documentation, clinical decision support, and interdisciplinary communication. Healthcare professionals will use standardized documentation practices for comprehensive patient records. Promoting clinical decision-support tools such as drug interactions and electronic alerts for preventive care will enhance informed decision-making (Sutton & Pincock, 2020).
Functionality
The beneficiaries in Medical Center will require efficient software and hardware for EHR. The functional requirements include the 5S, which are usability, connectivity, decision support, and confidentiality of data. As highlighted by Aguirre et al. (2019), ease of use enhances the ability to use EHR by linking such data with other systems like LIS. Implementing CDS tools and data security measures will assist in accessing a patient’s data for the delivery of care.
NURS FPX 6416 Assessment 1 Workflow and Communication
Change to an information system could improve the workload and communication in the Medical Center through the improvement of documentation and real-time data access. EHR minimizes paperwork by offering quality patient care to the clients. Authorization of patient records will enhance the relationship between the health professionals who will be in a position to share patients’ records and coordinate their care, thus improving the delivery of care to the patients (Overhage & McCallie, 2020). Notification within the particular system will enable healthcare professionals to deliver planned care to patients to improve their health status.
Data Capturing and Outcomes
Through the use of EHR, there will be a standard approach to data capturing, hence accomplishing proper data analysis and reporting. The utilization of eHMS will also assist in acquiring direct data capture and decrease the requirement for data transcription (Li et al., 2022). This will also ensure that healthcare producers are in a position to get overall information within the system and thus come up with the right decision for the patient in terms of a better plan of the treatment, giving the patients a better result. Electronic alerts and NURS FPX 6416 Assessment 1 clinical decision tools will assist in protecting patients from errors (Shahmoradi et al., 2021).
Connection Between Organization Vision and Information System Change
NURS FPX 6416 Assessment 1 is crucial to connect the organizational vision with the change in the EHR system so as to manage the project successfully. The goals of this organization are also relatively straightforward; the vision set is aimed at enhancing the quality of patient-centered care as well as increasing the efficiency of functioning within the healthcare industry. According to Aguirre et al., the scope of EHR will be major in care coordination through the application of best practices. The extent of change reflects the scope of the EHR system modification that, in turn, corresponds to the organizational vision. The alignment helps to determine the key objectives and functionalities of the EHR system that are most relevant to the achievement of the organization’s strategic goals.
In this regard, linking the EHR project to the vision of the organization can also benefit individuals. Once the medical data has been secured, then, the healthcare staff administers quality care to the individual. Educating the healthcare staff and stakeholders of the patient about EHR will be in the capacity of nurse informatics (Tsai et al., 2020). This will enable the stakeholders to utilize the EHR functionalities to put into practice the evidential information and minimize medical errors. Patient care enhances patients’ health status and well-being and, reduces patient complications and adverse events, and enhances the satisfaction of care providers..
Change Management Principle
Appreciation of change management principles is essential in managing resistance and keenly assisting in the implementation of an information system change project, such as the use of an EHR system. The principles of change management include change detection, management of change stakeholders, communication, and scheduling, to mention but a few. The change management model like ADKAR Awareness, Desire, Knowledge, Ability, and Reinforcement will introduce change (Balluck et al., 2020). The model helps the stakeholders realize the need for change and obtain EHR implementation-related information, which enhances the result. They will find ways and means for organized cooperation with other stakeholders and achieve better results in communication and interaction with them to implement the change.
NURS FPX 6416 Assessment 1 Management Planning
The change management planning involves staff familiarization with EHR for efficient use of the letters. Providing learning support in implementing the newly-acquired knowledge and skills by the stakeholders. It secures the capability of stakeholders to bring about change in the information systems. The examination of the situations will assist in addressing the issues, and the alteration, which is proposed in this paper, will be easier to implement (Quanbeck, 2019).
The stakeholders of the change project in information systems will be accorded several advantages, which include the following. By analyzing and informing the stakeholders on the reasons for change and the match with the organizational objectives, resistance will decrease (Prunuske et al., 2022). The model engages and encourages stakeholders, and change management activity drives engagement from the stakeholders. Follow-up means that the stakeholders get to practice over a long-term basis what it takes to bring about the change that leads to transition. Rewarding performances also contributes to the positive culture of change and improvement to adopt new changes.
Conclusion
The initiation of change throughout the process of change management results from the planned introduction of an information systems change, such as an EHR system. Examination of the current status makes it possible to identify the improvement area that will generate the change. NURS FPX 6416 Assessment 1 envisaged state for EHR implementation will be informed of the opportunities, threats, and issues concerning the change. In order to motivate the stakeholders for the proposed change, it is imperative to establish the link between organizational vision and the change project. Evaluating the strengths, weaknesses, and implications of change to EHR will lead to the effect of a change in the organization.
References
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