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Making Decisions to Use Informatics Systems in Practice
NURS FPX 6412 Assessment 1 EHR systems’ implementation within healthcare facilities is crucial to promoting practice-based evidence, improving patients’ health outcomes, and optimizing processes. It is crucial to define both broad guidelines and specific policies so that these systems are as effective as possible while adhering to the principles of data protection and patient confidentiality. Privately and publicly funded healthcare organizations are acquainted with the Epic EHR System as a comprehensive resource. Thus, the main purpose of the policy and guideline is to provide a direction to optimize the efficient and safe use of the Epic EHR System for the organization while ensuring that it fits into the strategic plan and enhances interdisciplinary collaboration. In this way, it will meet necessary components like system functioning, work environment, support for using evidence-based information, productivity, and patient satisfaction to outline a framework for standard and effective patient care. The literature also highlights that well-designed EHR systems enhance patient outcomes and the organization’s performance (Nguyen et al., 2020). Further, CDS’s involvement in EHR helps support the clinical practice guidelines and make patients safe.
NURS FPX 6412 Assessment 1 Tool Related to Evidence-Based Practice for Evaluation of Function
The Epic EHR System is developed explicitly to facilitate and improve evidence-based practice in the healthcare context. The Epic system guarantees that the providers have access to all the relevant real-time data combined with CDS, CPOE, and comprehensive patient information. Various studies have established that EHR systems like Epic enhance adherence to clinical best practices (Nguyen et al., 2020). The implementation studies on CDS embedded in EHR systems have improved patient care quality and safety by issuing alerts and timely prompts to clinicians and adherence to best practices (Hussey et al., 2021).
Policy on the Implementation and Utilization of the Epic EHR System
Title: Implementation of the Features of the Epic EHR System
Purpose: To establish measures that would make it possible to use the Epic EHR System safely to deliver quality patient care.
Scope: The above policy pertains to all those working or practicing in the health care facility involving the Epic EHR System and all those with credentials to access the hospital system.
Policy:
Access and Security: Personnel not authorized to work in the patient care setting cannot access the Epic EHR System. Each user must enter his username and password and log off after using it. All incidents presumed to have compromised security must be promptly communicated to the IT division.
Documentation: All interactions with patients, orders, and clinical decision-making in a case must be documented through the Epic EHR System. To provide uninterrupted and accurate documentation of the patient’s case, notes must be taken immediately or at the closest convenient time to the encounter. The procedure must correct incorrect or incomplete data in the patient chart.
Use of Clinical Decision Support: The Epic EHR System seeks to support clinical decision-making among users through the cogent use of Clinical Decision Support (CDS). Messages brought by the CDS should be read, and a response should be taken to maintain compliance with set guidelines and evidence-based best practices.
Guidelines Reflecting Analysis of Work Setting
The Epic EHR System facilitates interdisciplinary collaboration because of the easy information communication between departments and other healthcare stakeholders. This is especially true when working in a large hospital where patient care coordination is crucial, and patients’ conditions are intertwined. The system’s secure messaging and shared care planning enhance communication and care coordination, resulting in improved patient status and increased patient satisfaction (Hussey et al., 2021).
Title: Applying the Management of Epic EHR System
Purpose: To give the nurses recommendations on safely and efficiently utilizing the Epic EHR System in serving their clients.
Scope: This policy concerns all hospital employees, anybody certified to work with the Epic EHR System.
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Policy: Epic EHR System may only be used by authorized personnel and no one else. Users have to use personal IDs and passwords to get access to the system and also make sure to sign out at the end of the session. Any incidents in which one suspects a security nature should be reported to the IT department. Any interaction a nurse has with the patient, orders that need to be made, and clinical decisions should be captured in the Epic EHR System. It should be documented immediately as the examination progresses or the patient-doctor encounter is over. NURS FPX 6412 Assessment 1 mistake or inconsistency in the patient’s records must be rectified following the procedures laid down. Employers demand that users engage the features of the Clinical Decision Support (CDS) within the Epic EHR System to improve the assessment of patients’ conditions. Information relating to alerts and reminders from the CDS should be critically assessed, and where necessary, relevant actions should be taken to conform to evidence-based medicine. Therefore, the Epic EHR System should be utilized to enhance the communication between the different members of the healthcare team. Synchronous and ASynchronous secure messaging should be used in patient care management through text and communication documents such as care plan management.
Strategic plan for evidence-based information use in the organization or practice setting
Title: A case of using the Epic EHR System
Purpose: In our case, they were derived to give direction on utilizing the Epic EHR System effectively in offering appropriate proof-based individual patient care.
Scope: The following policy covers any healthcare provider and other personnel allowed to operate the Epic EHR System in the hospital.
Policy:
Access and Security: The Epic EHR System is protected, and only authorized personnel can make operations or access the system. Users should use a username and password to gain access to the system and sign out after using it. Any probed security incidents should be alerted and promptly reported to the IT department.
Documentation: Every time the clinician interfaces with the patient, orders something, and/or makes a clinical decision, this must be entered into the Epic EHR System. Sc Documentation should be done concurrently or immediately after the encounter, which would help ensure that the patient’s records are accurate. Patients’ records cannot contain any inconsistencies; any mistakes that might be made need to be fixed according to the protocol.
Use of Clinical Decision Support: This includes using CDS tools integrated into the Epic EHR System to improve clinical decision-making among users. Communication and notifications from the CDS must be reviewed and possibly followed, depending on their content, to follow best practices.
Interprofessional Collaboration: The Epic EHR System should preferably be used by the healthcare team to enhance the flow of important information. Patients’ health information, including secure messaging and shared care plans, should be used for effective patient care.
Policy and Guidelines for Workflows to Maximize Efficiency and Safe Practice
Title: This paper aims to explore the aspects of applying the Epic EHR System for an organization :
Purpose: After conducting the study, the guidelines shall aim at the following:
Scope: This policy applies to all hospital personnel and subordinates operating the Epic EHR System.
Policy:
Access and Security: The Epic EHR System can only be accessed by people who are allowed to use it in the institution. Users have their individual accounts and credentials. To access the systems, they have to enter their account numbers and passwords, and once they are done with a particular session, they have to log off. Any observed violations of computer security should be referred to the IT department as soon as possible.
Documentation: All patients’ interactions, orders, and clinical decisions must be transcribed in the Epic EHR System. The documentation process should be done contemporaneously or as close to the time of the patient’s encounter as is feasible to ensure that the information documented is accurate and reliable and contributes to the continuity of care. Existing protocols should immediately rectify any mistakes or inconsistencies with a patient’s file.
Use of Clinical Decision Support: Regarding analytics, the Epic EHR System employed presupposes that users apply Clinical Decision Support (CDS) tools to improve the decision-making process in a clinical context. Interactions and communications from the CDS should be examined and followed as necessary so that such recommendations follow clinical practice guidelines.
Interprofessional Collaboration: This means that the Epic EHR System should be utilized in this endeavor as a means of communication among the healthcare team. The data also suggests that secure messaging and/or shared care plans should be used to share the patient care plans appropriately.
System Contribution to Inter-Professional Care and Patient Satisfaction
The Epic EHR System greatly improves collaboration between the hospital’s various specialized disciplines and positively impacts patients’ experience by facilitating communication and cooperation between caregivers. NURS FPX 6412 Assessment 1 hospital’s Organizational environment involves increased workflow heterogeneity, which makes team collaboration essential for integrated patient care. Epic’s secure messaging and shared care plans allow the healthcare teams to communicate in real-time and provide relevant information to every member so that they are all aware of the unified care plan for individual patients. This integration helps in decision-making and decreases the chance of misunderstandings, thus improving the reform of the client’s care (Nguyen et al., 2020).
The system also helps improve patient satisfaction since it promotes improvement in the delivery of quality health services. Notifications in Epic include prompting the staff to complete important activities, such as administering medication to patients at the right time or during follow-up appointments. This helps minimize the cases of patients missing their treatments and delayed cycles, making the process more efficient and productive than usual home care (Campanella et al., 2016). NURS FPX 6412 Assessment 1 Epic patient portal helps users understand their health information and receive updates from their providers or make appointments, improving patients’ activation of their care (Hussey et al., 2021). The Epic EHR System also increases the teamwork of healthcare providers by promoting better communication among them and increasing the level of patients’ engagement by giving them access to their health information. Currently, more health processes align with evidence-based practices to enhance the realization of patient-centered patient care, thus increasing patient satisfaction and superior patient health status.
Conclusion
NURS FPX 6412 Assessment 1 management of the Epic EHR System within our hospital marks a step forward in improving the hospital’s approach to promoting evidence-based practice and interprofessional care. It should be noted that by adhering to strict guidelines and rules concerning the disposition of the system, we come close to realizing lean workflows and increasing patient safety and quality of healthcare delivery. These strategic decisions correlate with our aims listed in the company’s Strategic Plan and meet the practical concerns of our Health care team and patient expectations. CDS tools that can be embedded into the Epic EHR System, improvements to documentation processes, and possibilities for secure communication between healthcare professionals point to how the Epic EHR System can enhance evidence-based practice. Utilizing these features strengthens the staff’s decision-making processes, the management of patient care is made easier, and patient satisfaction is well boosted. As noted, the key capabilities of the above-described system enable the MHS to address its strategic goals in terms of enhancing the quality of care, efficiency of operations, and patient satisfaction.